OUR RECOMMENDATION

Best Expense and Receipt Tracking for Canadian Small Businesses

We looked at 7 expense tracking products sold to Canadian small businesses. Here is what we recommend, and when we would tell you to buy something else.

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By Joel Gathercole, Joel & Nanz Inc. · Prices and features checked October 23, 2026

For Canadian small businesses that need receipts captured with GST/HST and input tax credits split out, we recommend MapleExpense: free to start, priced in CAD, every receipt coded to its GIFI line for the T2, unlimited team members, and data stored in Canadian data centres. If your team needs a fully French app or approval workflows, Zoho Expense is the better pick; Hubdoc suits Xero or QuickBooks users.
Full disclosure: MapleExpense is made by Joel & Nanz Inc., the company behind this page. We built it because of the gaps we found below. No other vendor paid to appear here.

What we found

We compared Expensify, Dext, Zoho Expense, Hubdoc and Rydoo with MapleExpense. The differences that matter in Canada:

  • Currency. Expensify lists billing currencies that do not include the Canadian dollar (though it does track GST and HST on expenses), and Rydoo prices in euros, US dollars or pounds. Dext, Zoho Expense and Hubdoc publish CAD prices.
  • Per-user pricing. Most tools charge per user, so adding your bookkeeper or a second employee raises the bill.
  • Input tax credits. Getting GST/HST split out on every receipt is what saves time at filing. Check that your tool does this before you load a year of receipts into it.

MapleExpense was built around CRA rules from day one: GST/HST/ITC tracking and GIFI coding for the T2 on every plan, and the whole team on one subscription.

Our solution for Canadian businesses

Our pick

MapleExpense

Free for 15 receipts/month; paid plans from $4.99 CAD/month (plus HST)

Best for: Owners and bookkeepers who need receipts captured with GST/HST/ITC split out, kept for CRA retention, for the whole team at one price.

Every receipt coded to its CRA GIFI line for the T2, even on Free. Unlimited team members on every plan, GST/HST/ITC tracking on the free plan, data stored in Canadian data centres, and 24/7 phone and chat.

Honest limit: Priced by receipt volume (15 free, 200 on Starter). French covers the website, login and support, but a fully French app is not published. Phone and chat are answered by AI first; people work 9am to 9pm Atlantic.

Plans: Free $0 CAD per month · Starter $4.99 CAD per month · Growth $7.49 CAD per month · Team $12.49 CAD per month · Scale $24.99 CAD per month. All prices in CAD, plus HST or applicable sales taxes. Current pricing.

Pick Zoho Expense if your team works in French or you need expense approval workflows. Pick Hubdoc if you already keep your books in Xero or QuickBooks Online and want documents pushed straight into them.

The alternatives we would also consider

Zoho Expense by Zoho

Free for up to 3 users; Standard C$4/user/month billed annually (in CAD, plus HST or applicable sales taxes; vendor pricing, checked 2026-10-23)

Choose it if: Small teams that want expense reports with approvals and Canadian data centres.

Where it beats us or others: Free for up to 3 users, CAD pricing from C$4/user/month, Canadian datacentres.

Watch out for: Free plan limited to 20 receipt scans per user per month.

Expensify by Expensify

Collect US$5/member/month; Control from US$18 (in USD as listed by the vendor, plus applicable taxes; vendor pricing, checked 2026-10-23)

Choose it if: Teams that want the Expensify Card and corporate-style approval flows, and can pay in USD.

Where it beats us or others: Collect plan is a flat USD $5/member/month with no annual commitment.

Watch out for: No CAD billing currency; Canadian businesses pay in USD (or other listed currency).

Dext by Dext

CA$31.50/month billed annually (250 documents, 5 users) (in CAD, plus HST or applicable sales taxes; vendor pricing, checked 2026-10-23)

Choose it if: Bookkeepers and busy businesses processing hundreds of documents a month.

Where it beats us or others: CAD pricing on a dedicated Canada page plus a French-Canadian site.

Watch out for: Entry price CA$31.50/month (annual) is high versus Hubdoc or Zoho Expense for a tiny team.

Hubdoc by Hubdoc (Xero)

$15 CAD/month after a 30-day trial (in CAD, plus HST or applicable sales taxes; vendor pricing, checked 2026-10-23)

Choose it if: Xero or QuickBooks Online users who want bills and receipts captured and pushed into their books.

Where it beats us or others: Simple flat CA$15/month with unlimited usage and syncing to Xero/QBO.

Watch out for: A document-capture tool only; needs Xero or QuickBooks Online for bookkeeping.

See the scores

This page is our editorial opinion. If you want the numbers, our consulting arm scores every product above against a published rubric (price, Canadian data residency, Canadian billing and sales tax, French, setup effort and support) at Maple AI Consultants' expense tracking ratings, where you can also vote and suggest companies we missed.

Sources

Prices change. Always confirm on the vendor's own site before you buy. Found something out of date? Tell us.

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